A
community association operates as a government, a community, and
a business, making it a truly specialized organization. America's
231,000 community associations are led by more than a million volunteers
- homeowners who dedicate their free time and expertise to serving
on boards and committees to ensure that all residents can enjoy
the benefits of their community. It's an enormous job with a great
deal of responsibility. Selecting the right management company can
make the job much easier.
The qualifications
of the employees of CAS are simply unsurpassed in the Association
management industry in North Carolina. With a CPA, PCAM and Attorney
on staff, we are able to bring a level of expertise that cannot
be provided by the personnel of typical management companies. This
often benefits the associations by reducing audit fees since our
CPA prepares the records in order to expedite the outside Auditor’s
work. Legal fees may be reduced as well since a “quick”
legal answer may be handled without having to contact the Association’s
attorney. We also have managers who are certified and licensed to
operate commercial swimming pools and landscape companies. These
credentials provide a higher level of management expertise to the
Board of Directors..
CAS Services Our
Home Owner Association Administrative Services include:
Supervise Maintenance of Common
Facilities
- Coordinate and consult with Board and committees
on maintenance program
- Periodic inspections of the common property
- Initiate preventive maintenance programs
- Assist in drafting bid specifications for work
to be done
- Negotiate contracts on behalf of the Board
- Oversee maintenance of landscaping
- Inspect completed work as necessary
Accounting Services
- Bill, collect and deposit assessments
- Send delinquent notices and submit to Board statement
of delinquent accounts
- Coordinate collection actions when directed by
the Board
- Pay all obligations of Association as provided
in the budget or approved by Board
- Prepare quarterly or monthly operating statements
- Cause all necessary tax reports to be prepared
- Assist the Board in drafting annual budgets
Insurance Coverage
- Define requirements in Declaration
- Ascertain replacement value or required value
- Obtain bids and place insurance
- Process Association's insurance claims
Administrative Functions
- Consult with the Board on standards to be maintained
for the Association
- Assist Board with Interpreting the Declarations,
Covenants, and By-Laws
- Attempt to secure compliance by owners/guests
with the Declarations, By-Laws and Rules of the Association
- Coordinate meetings. Issue meeting agendas and
notices, attend meetings, and distribute Board packages
- Process Architectural Review Applications
- Maintain thorough communications with Board members
- Assist Homeowners regarding questions and issues
- Maintain and provide access to association
records
- Maintain homeowner database
Attend Board meetings
- Assist in preparations for homeowners meetings
and attend them
- Distribute pertinent information to owners as
agreed upon
- Recommend and set up operating procedures for
the handling of maintenance and complaints.
- Assist Board in defining areas of responsibility
of owners and Association
Computer
Services
-
Provide a basic web presence
for each client association to download association rules,
by-laws, covenants, clubhouse reservation
forms, and other online documents
Optional web access for homeowners
to securely view their dues payment history, architectural review
history, and to track the progress of their work requests through
our computerized work order system. -
Optional - All web site homeowner data
is populated by our accounting software, TOPS. TOPS is specialized
software developed for the unique needs of homeowner associations.
Owners can view their homeowner data as it is set up in our
data base and can submit online any corrections or changes.
The TOPS software allows owners the option of dues payments
with a lock box payments coupon or the convenience of automatic
drafts (ACH).
The required services may be customized depending
on the size and type of
association. |
